BIZOMAT Tools · Business
Process or Software Readiness
Should you fix the process first or buy software?
Indicates whether to fix a process first or evaluate software, from process foundation and automation pressure.
Open the calculatorRuns in your browser. No account needed.
How this tool works
Inputs, units and where to find them
| Input | Unit | Typical source |
|---|---|---|
| Process clarity | 1–5 score | Rating of how clearly the process is defined |
| Process consistency | 1–5 score | Rating of how consistently it is followed |
| Manual effort | 1–5 score | Rating of manual effort involved |
| Error exposure | 1–5 score | Rating of error exposure |
| Data readiness | 1–5 score | Rating of data quality and readiness |
What each input means
Open an input to see what it is, its units, the worked example and the common mistakes, with a small diagram.
What this means: Process clarity
- What it is
- How clearly the process is defined, with agreed steps, roles and rules, rated 1 (unclear) to 5 (clearly defined and documented).
- Units and format
- Move the slider to a score from 1 (low) to 5 (high).
- Example
- The form opens with 2 as a worked example. It is an illustration, not a recommended value: replace it with your own figure.
- Effect on the result
- One of three ratings in the foundation score; below 55 the result is FIX PROCESS FIRST.
- Get it right
- If people describe the process differently, rate it low.
What this means: Process consistency
- What it is
- How consistently the process is followed the same way by different people and on different days, rated 1 (varies a lot) to 5 (always the same).
- Units and format
- Move the slider to a score from 1 (low) to 5 (high).
- Example
- The form opens with 2 as a worked example. It is an illustration, not a recommended value: replace it with your own figure.
- Effect on the result
- One of three ratings in the foundation score.
- Get it right
- Software tends to automate inconsistency; rate what actually happens, not the procedure.
What this means: Manual effort
- What it is
- How much manual effort the process takes, such as re-keying, copying between systems and paper handling, rated 1 (little) to 5 (a lot).
- Units and format
- Move the slider to a score from 1 (low) to 5 (high).
- Example
- The form opens with 4 as a worked example. It is an illustration, not a recommended value: replace it with your own figure.
- Effect on the result
- One of two ratings in the automation pressure score; 60 or more points towards software.
- Get it right
- A higher rating means more manual work, which adds to the case for software.
What this means: Error exposure
- What it is
- How exposed the process is to mistakes and their cost, such as wrong data, missed steps or rework, rated 1 (low) to 5 (high).
- Units and format
- Move the slider to a score from 1 (low) to 5 (high).
- Example
- The form opens with 4 as a worked example. It is an illustration, not a recommended value: replace it with your own figure.
- Effect on the result
- One of two ratings in the automation pressure score.
- Get it right
- Base it on error records or rework where they exist, not on impressions.
What this means: Data readiness
- What it is
- How complete, accurate and consistently structured the data the process relies on is, rated 1 (poor) to 5 (ready to use in a system).
- Units and format
- Move the slider to a score from 1 (low) to 5 (high).
- Example
- The form opens with 3 as a worked example. It is an illustration, not a recommended value: replace it with your own figure.
- Effect on the result
- One of three ratings in the foundation score.
- Get it right
- Check a sample of real records; missing fields and duplicates lower the rating.
Method and formulas
- Foundation = (clarity + consistency + data) ÷ 15 × 100
- Pressure = (manual + errors) ÷ 10 × 100
- Foundation below 55 → fix process first; pressure 60 or more → software may help
Limitations
- Ratings are judgement; thresholds are tool defaults
Typical uses
- Before buying a system
- Digital transformation planning
Who it is for
- Owners and managers
- Process owners
What you get
- FIX PROCESS FIRST, SOFTWARE MAY HELP or IMPROVE PROCESS
Interpreting the result
- Map the process before writing software requirements
BIZOMAT tools are screening and decision-support utilities. Verify important financial, engineering, safety, legal or operational decisions using appropriate professional standards and your organisation’s approved data.